Sutherland Athletic Association

Board Meeting        
December 10, 2015, 7:00pm @Sutherland
Tracy Bouck, Kristen Dimas, Eric Wiegmann, Christine O’Laughlin, Melvon Foster, TA Henderson

Sports:
Girls Volleyball and Boys Basketball running currently
Opened VB to 3rd graders because could not fill a team with 4th grade girls
Registration and uniform orders have been streamlined with our online process
Using Google Docs for practice schedule – will post to website

Evaluations:
Need to create pool of people and set dates far in advance
Streamline paperwork

Communication:
Using SAA website and gmail account
Could post schedules and documents on FB – talk with Laurie Cleary

Equipment:
Need basketballs – some coaches have already personally purchased
Basketball costs exceed $135 registration fee if we need to replenish equipment
Need extra volleyball cranks
We may have credit with Santos Sports – Kristen will check with Sue Cody
Equipment must be turned in by coaches at the end of the season.
Equipment storage is an issue. Tracy will check with PTA - is their shed empty?
Need to create equipment check-out/check-in sheets for each sport
Make sure coaches have complete 1st aid kits and that items are replenished as needed

Fees/Funds
Need to determine % of fees that will cover equipment and sports maintenance
Also determine how many leagues/tournaments each team will participate in, based on fees collected
Additional tournaments/fees passed onto parents needs to be discussed and approved by SAA board
Tracy has submitted a fund request form – all reimbursements need to be Pre-approved

End of Year – Athletic Party
Minimal cost for athletes, parents pay but cap the cost per family
Could be held at school rather than renting space
Recognition of 8th graders

Executive Board Mtg:
Need to meet with Mr. Steinmiller to discuss Matrix for behavior and how that impacts sports
Attendance and grades – participation is a privilege
Discussed coaching issues and parent complaints – all complaints must be in writing to be considered before the board takes any action
Discussed expectations of coaches providing all athletes playing time                            

Respectfully Submitted,
Christine O’Laughlin